SANCTION PROCESS

Sanction Process

In order for an event to be recognised as a SAS National Class Championship or a SAS Regional Class Championship, it is necessary for the event to be sanctioned as such by South African Sailing.

The sanctioning of SAS National Class Championships is undertaken by the Event Sanctioning Sub-Committee, a sub-committee of the SAS Sailing Management Committee whereas SAS Regional Class Championships are sanctioned by the applicable SAS Regional Committee.
The sanctioning of an event enables competitors to be eligible to receive SAS Medals and to accumulate points towards SAS National or Regional Colours awards.

The sanctioning of events is done in accordance with a procedure,

SEM01: The Sanctioning of SAS National Class Championships and SAS Regional Class Championships - Time Frames, Required Forms and Guidelines

which is summarised below. The objective of the procedure is to ensure that adequate notice of a SAS National or SAS Regional Class Championship is given to ALL CURRENT AND POTENTIAL SAILORS OF A PARTICULAR CLASS so as to maximise attendance at that championship for the benefit of that class, the sailors and sailing in general.

The Requirements for a SAS National Class Championship or SAS Regional Class Championship are set out in SEM-02

The South African Sailing requirements for Class Recognition are contained in SEM-03 (This document is under revision and pending).

The time frames and required documents are as follows:

AT LEAST 6 MONTHS PRIOR TO THE EVENT
  Submit the completed SEM-04, SEM-05 and SEM-06 forms together with letters of agreement from both the Host Club and Regional Authority associated with the event
AT LEAST 4 MONTHS PRIOR TO THE RACE
  Complete and submit
arrow The event application form: SEM-04
arrow The template SEM-05 for the Notice of Race
arrow The template SEM-06 for the Entry Form
arrow The template SEM-07 for Sailing Instructions
  The Templates are provided to enable organisers to easily prepare the documentation required in terms of the Racing Rules of Sailing (RRS). As such they contain the basic requirements and have alternative clauses for different situations. Further guidance can be obtained from the ISAF Appendices (J, K & L) to the RRS dealing with Notices of Race and Sailing Instructions. The Sanctioned Documents will be returned to the organisers in PDF format for distribution once they have been approved.

AT LEAST 3 MONTHS PRIOR TO THE EVENT
  Publish and distribute the Sanctioned Notice of Race to class members and on the SAS Web Site
WITHIN 21 DAYS OF THE END OF THE EVENT
arrow Complete and submit the Event Closure Form SEM-08 together with the required supporting documentation to the SAS Office.