Regatta & Race Management Guidelines

Are you running an event for the first time? Maybe you are an experienced event planner; eitherway SA Sailing has the tools to help you succeed. We provide a wealth of information for running successful regattas suited to different audiences. This includes videos, checklists, databanks and more. Use our guidelines to streamline activities, learning the basics to help you run a safe and successful event.

Find out about important issues on your organising agenda: 

• Do you need to find qualified race officers, judges or umpires?
• Perhaps you need a template for writing a notice of race or sailing instructions? (see buttons below) 
• Learn more about online registration and scoring?
• Sourcing the right people on your organising committee.

Find planning schedules and checklists in the SA Sailing Race Officer's Guide. We answer your questions ensuring  that the event is enjoyed by all.

Another very useful resource is World Sailing’s Race Management Manual downloadable from www.worldsailing.org that covers every aspect of Race Management on and off the water.

PR, Marketing, Media: refer to the SA Sailing Brand Identity and Guide which can be found on the Governance page on the website.

Event Management Resources

SA Sailing Event Approval Process

In order for an event to be recognised as a SA Sailing National or Regional Championship, it is necessary for the event to be approved as such by South African Sailing. The approval of the championships is undertaken by the SA Sailing Regional authority - While the Sailing Management Committee reviews and provides consent to approve the race documents inline with the Racing Rules of Sailing (RRS). The approving of events is done in accordance with a procedure described in the SA Sailing Regulations for National and Regional Championships- Time Frames, Required Forms and Guidelines are all described therein.

The objective of the procedure is to ensure that adequate notice of a SA Sailing National or Regional Championship is given to ALL CURRENT AND POTENTIAL SAILORS OF A PARTICULAR CLASS so as to maximise attendance at that championship for the benefit of that class, the sailors and sailing in general. The Templates are provided to enable organisers to easily prepare the documentation required in terms of the Racing Rules of Sailing (RRS).